Posts tagged: small document scanner

Small Document Scanner As Seen On TV, Big Savings On Space

Author: christopher

Scanners have changed the lives of many people who work in offices and behind computers. They help, but have often been too large and heavy to take with consumers where they need them or have been designed for large items. A small document scanner solves this problem. Another huge benefit is your reduced carbon footprint. In place of paper, turn to digital documentation.

Small scanners are marketed as a way to organize work space. Small enough to fit neatly on a desk or in a drawer, they do many different things. Your scanner is more than just a means of collecting information.

In fact, these multi-taskers will help consumers capture information and send it to other programs on their computer in PDF, Excel or Quicken friendly format. These are smart machines, designed to know just what the user needs most to keep a record of. Not just a tiny computer, this is a filing system. Make sure to purchase software upgrades to ensure you get the most out of this system.

When the machine is a receipt scanner, it picks up information on these as well as business cards and other documents. In fact, the machine knows which parts are most critical. For example, on a receipt this would be things like date, vendor and amount. For business cards, all contact details including e-mail are critical.

Capture and store. This is the key. Neat Company scanners are furthering desk side management options. One version of this small products works even with a batch of information at one time. This is your heavy-duty product, yet both are small enough that one work space could accommodate both. Rid yourself of reams of paper: lock hard copies away in archives where they belong. At tax time, scanners will prove vital. Use them to organize financial data throughout the year. This cuts down on work load later, when all of that information must be filed.

Look for features to cut down the need to re-scan. For example, paper feeding should be reliable. This keeps blockage in the machine down, while also minimizing waste paper and letting you work quickly to meet deadlines throughout the day.

Use your scanner to create reports. Like your regular computer, the small document scanner will also arrange data inputted earlier to keep files organized. Even use it to edit information where required. Since not everyone uses IBM, Mac users within the company have designed version for Mac customers. They do the same things but are built to be compatible with specific Mac programs.

As always, there are accessories that go along with this technology. One is the maintenance kit, to clean and calibrate. The other is a carry case, useful for keeping your machine safe on the road.

Use this handy machine to search for information too. Just type in keywords, like you would with an internet search engine. The difference is that, while a computer holds so much information that sorting through it all can take time, these are dedicated machines great for keeping track of the sorts of documentation they were built to capture.

Article Source: http://www.articlesbase.com/project-management-articles/small-document-scanner-as-seen-on-tv-big-savings-on-space-3738881.html

About the Author

Small Document Scanner As Seen On TV, Big Savings On Space For More Info Please Click Here

Cleaning The Planet Of Paper With A Small Document Scanner

Cleaning The Planet Of Paper With A Small Document Scanner

Author: christopher

So, even if all one needs is a small document scanner, this website is the answer to all one’s scanning needs with software and scanner solutions. This can help one get organized while also cutting down one his or her paper footprint. One can be earth conscious and organized at the same time.

Not only can one get organized, but he or she can also find important digital copies of papers much more quickly. He or she will never lose an important paper again. Finding stuff fast when one needs it is priceless. Having all of one’s documents at his or her fingertips is even better.

This is a great way to save receipts as well. One can track his or her spending without making copies. This reduces paper usage from printing documents that could just as easily be viewed on one’s computer digitally.

Now one can scan all of his or her important documents and recycle the paper copies. This allows one to share important papers more easily. One can view his or her papers digitally and send digital copies to those that need one.

Some of the solutions that this site provides are Digital Expense Reports, Flexible Spending Accounts, Financial Management, Contact Management, and Document Management. These are excellent services for those who want to go paperless. With these services, one’s entire company could go paperless, thereby reducing its carbon footprint. Going green is a great way to start a new year.

Digital expense reports allow one to scan his or her receipts. One can then export the data to a PDF or to an Excel Spreadsheet. When finished, he or she can email the report to superiors or anyone else that needs the information. It creates a much easier medium for business.

Flexible spending accounts allow the user to scan his or her receipts in much the same way as the digital expense reports. Only there are different options for controlling spending with the spending account. One can still email the results upon completion if the need arises.

The Financial Management software allows the user to scan and organize financial information documents and to run quick reports that allow for tracking one’s spending or the spending of the company. This creates a template to use at business meetings that one can put on a whiteboard. It creates so much more opportunity to cut down on paper usage within the confines of a corporation to utilize this software.

The Contact Management software lets one scan business cards and sync the addresses and phone numbers with one’s existing contact lists within Outlook, Plaxo, or the Mac Address Book. This streamlines one’s paper usage down to almost nothing. If one can recycle each piece of unneeded paperwork by scanning the document, he or she is contributing to saving the planet.

Document management lets one scan and organize his or her invoices, contracts, and warranties. It even allows for the uploading of employee manuals, thereby minimizing a company’s need for paper of any kind. Reducing paper is such a great step in preserving the trees of the planet.

So, even if all one needs is a small document scanner, this website is the answer to all one’s document needs with software and scanner solutions. This can help one get organized while also cutting down one his or her paper footprint. One can be earth conscious and organized at the same time.

Article Source: http://www.articlesbase.com/small-business-articles/cleaning-the-planet-of-paper-with-a-small-document-scanner-3753212.html

About the Author

Some of the solutions that this site provides are Digital Expense Reports, Flexible Spending Accounts, Financial Management, Contact Management, and Document Management

Using A Small Document Scanner For Your Personal And Business Needs

A small document scanner comes in very handy both for personal and business use. It can be used to scan small pieces of paper or other documents. The idea of this type of scanner is to be able to scan little pieces of paper, like a receipt. Many people have to keep a receipt for tax purposes. But having all those receipts around for years can cause you to have piles of paper everywhere.

However, with a scanner that will process small documents a businessman can scan it into the computer or another software program. This makes it so much easier to look through those receipts and to organize them.

There are many types of different handheld devices on the market, like the Neat receipt. This handheld device is used primarily for receipts and will assist in keeping your business organized. You won’t have paper piling up all around with this scanning device.

Does your company deal with vendors, you can use this scanner to organize them and keep track of where those invoices are. If you need to travel this is small and compact enough to take with you on the road. It will scan photos, checks, business and medical cards and even regular documents. A mini portable device is a great help to any traveling businessmen.

This is one of the neatest gadgets that was created in the last year. When on a trip people like to give out business cards, after a while this can result in a massive amount of cards in your pockets. However, use the mini handheld and to collect them all in one place. Most of these devices allow them to be placed in an e-mail program. Now you can easily find anyone your need without carrying his or her business card with you.

Everything you scan can be back up as a digital file. It is quick and easy to use, only requiring to be plugged in, load the software, and start using it. How about all those photos you have, afraid something might happen to them? Make a backup digital copy so if something happens to the original you can print out a new one. This small machine is great a making a duplicate of your photos.

When you have decided to purchase this neat little gadget, buying it online is simple. However, do some research on the one that will meet your needs. There are many different types of these on the market. They all offer about the same function; however, each has different software and hardware requirements. The gadget might need a computer for updating the software. So take your time and find the one just for your company.

Some websites offer a comparison of all the scanners together. This is a great place to start looking. Some questions you might write down when you start looking are, what type of application do you need, will the scanner provide those needs, and what is your budget?

Once you determine what your needs are pick an online store and order yours today. The benefits of this gadget are amazing.

Read more: http://www.articlesbase.com/small-business-articles/using-a-small-document-scanner-for-your-personal-and-business-needs-3824750.html#ixzz183EFtUmt
Under Creative Commons License: Attribution

WordPress Themes

Get Adobe Flash player