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What Is A Microfilm Scanning Service

The technology for imaging documents has reached new heights within the last two decades. Different organizations of varying fields can now securely store images or photos of important papers and documents for posterity and future reference with the help of microfilm scanning service.

How does it work? First, some sample scans are done to determine the quality of the film and the output image is compared with the original document. Once the results are satisfactory, the actual scanning is completed.

The microfilm image is further processed through sophisticated image enhancement treatment to produce the best results. The end results are often much better than the original documents.

However, once the scanning, processing and storing is over, the required document is instantly retrieved when the data is transferred to an electronic device and can be easily shared among multiple users. The digital conversion of the image helps to reduce time taken to do the work manually and encourages productivity among the employees of an organization.

Microfilm scanning helps organizations to read archived documents whenever necessary without much delays. Some of the organizations who use this application are government bodies, hospitals and healthcare facilities, insurance companies, banks, credit unions, commercial organizations, manufacturing and engineering companies and title companies.

Retrieval of the following documents is very relevant with scanning services: title documents, maps, vital records, deeds, voter registration files, court documents, property records, accounts, plans, military records, insurance files, workers compensation etc.

Advantages of microfilm scanning service:

One can instantly access any microfilmed document through a text search on the computer.

Once old documents are stored safely in the microfilm, you can destroy them.

You will not need the time-taking and expensive microfilm reader when you convert into the electronic medium.

The scanning retrieval system is based only on keyword search.

You can access documents related to work even away from office through email or online hosting.

You can highlight the documents accessed frequently and reduce the costs involved for retrieving them.

The reels are either 16mm or 35mm as per the storing material type and length. Drawings in large formats and maps can be easily stored in a 35m microfilm reel, which requires more time. The processed documents can be indexed with reference numbers or title or description for quick identification.

The processed files are written on to CDs and DVDs for quick access and easy retrieval. These files can also be copied on to the office network, which can be accessed by certified users of the company at any given time by simple search methods.

Costs: Recently the prices may have gone down for this technology but it never has been very expensive. The price typically depends on the film used and the resolution of the scanning. A 16mm film typically has about 2500 images in a roll and a 35mm film can hold up to 900 images. In addition, there is the cost for indexing and writing the files on to CDs and DVDs. Some service companies offer free sample processing before the actual job is given.

Some companies are experts in producing any sort of image file format at various resolutions.

Article Source: http://www.articlesbase.com/internet-articles/what-is-a-microfilm-scanning-service-3888352.html

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