Posts tagged: aperture card scanning service

A Look At A Microfilm Scanning Service

A Look At A Microfilm Scanning Service
By Sharon Stenning
Dec 24, 2010

Most companies reach a point where they have so many documents and paper that must be stored that they are must allocate extra budget funds for storage. The government requires that some records be kept for seven to ten years whether an individual stays in business or not. Therefore, finding a cost effective way to store, and retrieve documents can become very important. By working with a knowledgeable and experienced microfilm scanning service, it is possible to turn your office in a paperless environment and have access to archived and historic documents quickly and easily.

The providers of these services are knowledgeable and experienced in both the older equipment and how to re-digitalize film, and the technologically advanced methods for scanning and storing film. The systems that are available today are very easy to use and many people find the hand-held scanners provide a convenient way to store volumes of paper easily and quickly on a few sheets of film.

The paperless office is both cost effective and easier to control from a record keeping standpoint. The storage cassettes are compact and easily stored. When redigitalizing is required, many organizations and businesses find that it is faster and more affordable to have professionals who have the equipment readily available to complete the process. The film can be redigitalized to a CD, hard disk, or, if needed, paper.

Storing documents on a computer hard drive can result in a loss of data if, for some reason, the hard drive is damaged or destroyed. Keeping a paper back-up of these documents is counter-productive in a paperless environment, therefore moving the documents to film eliminates the need for vast storage areas filled with file cabinets or boxes.

There are three common formats, or microforms used that include aperture cards, microfiche (flat sheets) and microfilm, or reels of film. At one time microcards were also used and were printed on cardboard, however these proved less capable of withstanding the tests of time.

The film is in reels that are often over 100 feet long. It is commonly a high resolution panchronmatic stock that is 16, 35, or 105mm wide. The film can be viewed using special equipment that holds the film in place and shows a “photo” on a screen. However, when the documents need to be retrieved for use, a specialized business has the equipment necessary to retrieve and redigitalize the film.

A specialized business professional can provide the important information that you will need to choose the most effective scanner for your needs and requirements. They will also be able to provide information on the number of cassettes that will be required to complete your project and how to categorize the cassettes so that you can easily retrieve documents when needed.

A paperwork management professional will be able to create a paperless office very easily when they work with a microfilm scanning service that focuses on the specific type of documents, filming and retrieval systems that will be required to maintain an organized process for finding and retrieving archived items. In cases where categorization will make retrieval more efficient, the specialized business professionals will recommend different systems for identifying the correct film cassettes easily or be able to retrieve information on a scheduled basis.

Looking to find the best deal on Microfilm Scanning Service, then visit our site to find the best advice on Microfilm Scanning Service for you.
Posted on Saturday, Feb 19, 2011
http://www.artipot.com/articles/765810/a-look-at-a-microfilm-scanning-service.htm

Information A Person Must Know Before Utilizing Document Scanning And Management

Informative-Articles.com | Information A Person Must Know Before Utilizing Document Scanning And Management

Information A Person Must Know Before Utilizing Document Scanning And Management

By: Chris Ferrer

Is there a need for a better way to archive the documents a business generates on a daily basis? Especially if the particular business in question needs to save office space and rent money? If so then consider professional document scanning and management.

The advantage a concern has utilizing professionals is that those who actually do the scanning have access to specialized equipment. They are also experienced in the use of this type of equipment and know the techniques that are necessary for the storing of many types of documents on disk. In fact they can scan and index thousands of them daily.

What then must one consider before settling on a particular service to utilize in order to better one’s business? In order to make that determination there are at least two very important factors to consider. One is which area of the business needs to use the most paper to operate. The second is who needs access to those documents and when and from where.

Those departments that share information on paper have a need for accurate indexing and proper storage methods. Thus consider certain needs such as how often certain paperwork is generated, how long it must be stored, and who it is that ends up doing the work to catalog it properly. For example are employees having to spend an inordinate amount of time making sure documents are readily accessible to those who need them? Or are temporary workers too frequently needed to get the job done?

Another factor that merits one’s scrutiny is how frequently what is stored needs to be accessed and by which personnel. For instance how many people need to look at a piece of information quickly? At what time and from where do they need access? For example are they at a remote location or are they on site? Does an employee need to have certain information available around the clock or are business hours sufficient for them?

To better cope with a business’s needs for cataloging and storing paperwork many chose document scanning and management. It is a way for many to save money in the renting of expensive office space through having put the whole archive on disk. Thus there is less of a need for an area devoted to filing cabinets.

Wondering whether there is a better way to archive the documents a business generates on a daily basis? Get the low down on factors to considering before deciding on document scanning and management now in our guide to microfilm scanning .

Article Courtesy of Informative-Articles.com

Do You Know What An Aperture Card Scanning Service Is?

Aperture cards are cards that carry data and are used in industries such as manufacturing, defence and engineering. This type of storage system is now becoming outdated and digital storage is now taking over. This is where an Aperture card scanning service will become useful to transfer the stored data to a new type of storage solution.

These cards are easy to identify when you are looking for them as they have a window cut-out which then holds a small chip of microfilm.

Technology has progressed a long way since the introduction of Aperture cards and the information that is stored on cards can now be transferred to CD for easier and more compact storage. It is now possible that the information held on 15,000 cards can be stored on one CD.

There are many advantages to storing the information that you hold on Aperture cards digitally, rather than on the cards themselves, for example it means that you can greatly reduced any storage costs that you may be incurring as there is no longer a need for bulky cardboard boxes cluttering up the offices. Loading the data onto one CD also means that you can access the information quicker by using a computer and it also allows you to share anything you need by making copies of the CD or emailing files to the relevant recipient.

As with any technological development in this ever changing world you have a choice of storage options when you decide to use a card scanning service. The images that you are storing can be stored in a number of formats such as text, PDF and TIFF.

You can discuss your actual needs with the company that you choose to scan your cards and they will advise which format best suits your company’s internal systems and access needs. They may also be able to best advise you on the software that you will need to be able to view, amend and save the new digital images that you have stored.

The option of putting the information onto a CD is just one of many ways that you can choose to store your data. You could wish to have the information printed out for you, placed on DVD or maybe even a magnetic tape.

Once you have selected the company that you are going to use and the type of storage that you want the information putting onto, you will then need to decide what to do with the old Cards once you have finished.

You will be more than aware, some of the data that is provided on the cards will be of a sensitive nature so you will need to make a choice whether you are to destroy the cards yourselves or whether you want the company that is scanning the data to dispose of the card in a safe and controlled environment. This will prevent the information getting into the wrong hands and information being leaked if it is personal customer data. This should all be an option of the comprehensive Aperture Card scanning service that you and your company choose to use.

Article Source: http://www.articlesbase.com/internet-articles/do-you-know-what-an-aperture-card-scanning-service-is-3859442.html

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What Is A Microfilm Scanning Service

The technology for imaging documents has reached new heights within the last two decades. Different organizations of varying fields can now securely store images or photos of important papers and documents for posterity and future reference with the help of microfilm scanning service.

How does it work? First, some sample scans are done to determine the quality of the film and the output image is compared with the original document. Once the results are satisfactory, the actual scanning is completed.

The microfilm image is further processed through sophisticated image enhancement treatment to produce the best results. The end results are often much better than the original documents.

However, once the scanning, processing and storing is over, the required document is instantly retrieved when the data is transferred to an electronic device and can be easily shared among multiple users. The digital conversion of the image helps to reduce time taken to do the work manually and encourages productivity among the employees of an organization.

Microfilm scanning helps organizations to read archived documents whenever necessary without much delays. Some of the organizations who use this application are government bodies, hospitals and healthcare facilities, insurance companies, banks, credit unions, commercial organizations, manufacturing and engineering companies and title companies.

Retrieval of the following documents is very relevant with scanning services: title documents, maps, vital records, deeds, voter registration files, court documents, property records, accounts, plans, military records, insurance files, workers compensation etc.

Advantages of microfilm scanning service:

One can instantly access any microfilmed document through a text search on the computer.

Once old documents are stored safely in the microfilm, you can destroy them.

You will not need the time-taking and expensive microfilm reader when you convert into the electronic medium.

The scanning retrieval system is based only on keyword search.

You can access documents related to work even away from office through email or online hosting.

You can highlight the documents accessed frequently and reduce the costs involved for retrieving them.

The reels are either 16mm or 35mm as per the storing material type and length. Drawings in large formats and maps can be easily stored in a 35m microfilm reel, which requires more time. The processed documents can be indexed with reference numbers or title or description for quick identification.

The processed files are written on to CDs and DVDs for quick access and easy retrieval. These files can also be copied on to the office network, which can be accessed by certified users of the company at any given time by simple search methods.

Costs: Recently the prices may have gone down for this technology but it never has been very expensive. The price typically depends on the film used and the resolution of the scanning. A 16mm film typically has about 2500 images in a roll and a 35mm film can hold up to 900 images. In addition, there is the cost for indexing and writing the files on to CDs and DVDs. Some service companies offer free sample processing before the actual job is given.

Some companies are experts in producing any sort of image file format at various resolutions.

Article Source: http://www.articlesbase.com/internet-articles/what-is-a-microfilm-scanning-service-3888352.html

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Top Advantages Of Using Document Imaging

Author: christopher

When it comes to running a business there are a lot of records and paperwork to keep track of. Those who do not take the time to manage their files are not going to be as effective and profitable as they should be. Document Imaging is very easy to start and will bring on a variety of different benefits. Look here and find out how much easier life will become.

Records management is not as easy as people might think. As business starts to flow in and more customers sign up for services or products, it can be hard to maintain all of the records. However, with the right type of system it will be much easier to keep track of everything. This is why a lot of people tend to go paperless so that they can save time and money.

Due to the fact that there is no more paper, companies will be able to save a great deal of money. Paper costs are on the rise these days and many companies do not want to deal with buying box after box to make new files. Using a document management system is going to help eliminate the need for any paper.

This type of system enable people to stay a lot more organized. Medical records scanning is used by hospitals and offices to scan information about patients directly onto the computer. This is going to help keep everything in one central location. Newspaper companies are also using newspaper digitalization to help keep pages and ads together in one place.

These systems are very easy to use. After the management system has been installed, the owner will be able to start scanning and creating new files for customers. Make the switch and it will be easy to speed up the business and earn a higher profit.

Document Imaging is much more effective these days. Owners will be able to get a system that they can easily pass around to all of their employees. Take a look around right now in order to find the very best system or service that will help to increase those profits.

Article Source: http://www.articlesbase.com/management-articles/top-advantages-of-using-document-imaging-3691826.html

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