Document Archiving | Microfilm Scanning Service

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A Look At A Microfilm Scanning Service

Written By: CJ Ferrer - Feb• 19•11

A Look At A Microfilm Scanning Service
By Sharon Stenning
Dec 24, 2010

Most companies reach a point where they have so many documents and paper that must be stored that they are must allocate extra budget funds for storage. The government requires that some records be kept for seven to ten years whether an individual stays in business or not. Therefore, finding a cost effective way to store, and retrieve documents can become very important. By working with a knowledgeable and experienced microfilm scanning service, it is possible to turn your office in a paperless environment and have access to archived and historic documents quickly and easily.

The providers of these services are knowledgeable and experienced in both the older equipment and how to re-digitalize film, and the technologically advanced methods for scanning and storing film. The systems that are available today are very easy to use and many people find the hand-held scanners provide a convenient way to store volumes of paper easily and quickly on a few sheets of film.

The paperless office is both cost effective and easier to control from a record keeping standpoint. The storage cassettes are compact and easily stored. When redigitalizing is required, many organizations and businesses find that it is faster and more affordable to have professionals who have the equipment readily available to complete the process. The film can be redigitalized to a CD, hard disk, or, if needed, paper.

Storing documents on a computer hard drive can result in a loss of data if, for some reason, the hard drive is damaged or destroyed. Keeping a paper back-up of these documents is counter-productive in a paperless environment, therefore moving the documents to film eliminates the need for vast storage areas filled with file cabinets or boxes.

There are three common formats, or microforms used that include aperture cards, microfiche (flat sheets) and microfilm, or reels of film. At one time microcards were also used and were printed on cardboard, however these proved less capable of withstanding the tests of time.

The film is in reels that are often over 100 feet long. It is commonly a high resolution panchronmatic stock that is 16, 35, or 105mm wide. The film can be viewed using special equipment that holds the film in place and shows a “photo” on a screen. However, when the documents need to be retrieved for use, a specialized business has the equipment necessary to retrieve and redigitalize the film.

A specialized business professional can provide the important information that you will need to choose the most effective scanner for your needs and requirements. They will also be able to provide information on the number of cassettes that will be required to complete your project and how to categorize the cassettes so that you can easily retrieve documents when needed.

A paperwork management professional will be able to create a paperless office very easily when they work with a microfilm scanning service that focuses on the specific type of documents, filming and retrieval systems that will be required to maintain an organized process for finding and retrieving archived items. In cases where categorization will make retrieval more efficient, the specialized business professionals will recommend different systems for identifying the correct film cassettes easily or be able to retrieve information on a scheduled basis.

Looking to find the best deal on Microfilm Scanning Service, then visit our site to find the best advice on Microfilm Scanning Service for you.
Posted on Saturday, Feb 19, 2011

Where To Find A Great Quality Microfilm Scanning Service

Written By: CJ Ferrer - Feb• 03•11

Where To Find A Great Quality Microfilm Scanning Service

Author: christopher

While individuals look for options when it comes to documenting, communicating and storing information, one may want to consider a lost art of the past when it comes to such practices. For, this art of image processing, storage and retrieval has been around for some time. In fact, one of the best ways to keep historical or valuable documents in tact is through converting such documents to film through one of the few companies which still offer a microfilm scanning service.

As such, if one is looking for a convenient way to store a great deal of data in a small space, one may want to consider converting such documents. For, in doing so, one can save a great deal of storage space over more traditional storage options. In addition, as a great number of individuals pay archival companies to store boxes and boxes of materials over time, one can not only better keep and save important documents, one can also save a great deal of money related to such storage.

So, if one is looking for such a conversion service, one may want to consider contacting such a company. However, while all such companies are similar, those with experience in converting such documents are most likely going to provide one with higher quality documents than those who have little to no experience in such regard. For, while microfilming documents has become somewhat of a lost art, companies who specialize in such services often provide higher quality documents to individuals than those with less experience.

Of course, as film is a much stronger source than paper when it comes to accidental wear and tear, such often holds up longer over time than do many paper documents which are simply stored in boxes. So, if one has important data which one needs to keep legible and safe for some time, one may want to consider using such a conversion service. For, in doing so, chances are one can store such information for a much longer period of time without the risk which traditional data storage may pose.

For example, if such paper based documents are stored in an area prone to heavy rains or floods, one may want to consider using a different type of material when storing such documents. As such, this company and others often offer scanning of such documents onto microfilm for safer keeping and storage over time. Of course, if the important is of any value, then one may also want to purchase insurance on such documents and information.

Also, before placing any documents with such a company for conversion, one may want to keep a back up copy. For, even with the high quality of service which this and others may provide, the conversion process can at times play havoc with the formatting and legibility of such converted documents. As such, if one also has a back up copy, then one has a copy to refer to when and where minor edits may be needed if possible.

To this end, whether one needs to have information scanned for storage, or already has a variety of documents, microfilm or microfiche which one needs processed, There are a few companies are still available to help in such regard. Few companies offer some of the best quality imaging and scans when it comes to a Microfilm Scanning service, one may still want to review a variety of other imaging companies. For, in doing so, one can see first hand the difference in quality between this company and others who may provide the same or similar services.

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The Ruinous Effect That Vinegar Syndrome Can Have on Microfilm And Film

Written By: CJ Ferrer - Jan• 30•11

The Ruinous Effect That Vinegar Syndrome Can Have on Microfilm And Film

Author: christopher

Today there is concerned with the effects of film and microfilm deterioration and the dangers of losing their vital document archives. Vinegar Syndrome is when the cellulose triacetate used to make film stock begins to break down. The chemical reaction causes acetate ions to interact with moisture to create acetic acid producing the smell by which this condition is named. It has caused an alarm within the industry as valuable history slowly fades away.

The Eastman Kodak Company recognized the damaged effects of Vinegar Syndrome in the fifties. The discovery unfortunately came too later for many film and microfilm collections. This problem has damaged or destroyed more than three-quarters of silent films and 50% of all films stored before 1950 have been lost as a result of this chemical breakdown. Even now, archives worldwide are slowly being destroyed by the acid created in the chemical reaction.

The effects aren’t only harmful for the film, but for those who handle it as well. The fumes associated with the chemical break down sends harmful contaminants into the air causing serious problems for people. Minor effects alone cause dry eyes, itchy skin and problems with breathing. Wearing contacts can cause injury to your cornea when in these environments. Both people and film are at risk from the effects of this problem.

There are proven methods for slowing Vinegar Syndrome. One of these methods is to simply control the storage environment. Storing in area with a lower temperature and lower levels of humidity will increase film and microfilm life. Numerous rules have been established on both storage and maintenance of film stock.

The Image Permanence Institute of Rochester, New York (IPI) has discovered that the ideal condition for storing film are 50% RH in 70′ Fahrenheit which can provide the film with 40 years before the start of Vinegar Syndrom. The condition of the film must also be considered however, when procuring a procedure to save it. This is a common problem with archives that are too aged to be aided by this procedure.

The process of reducing degradation in colder and dry environments is also a point of significance. Though it is usually better to store film in conditions such as these, it is important to maintain some levels of moisture in the are to ensure that the film does not become excessively dry which can result in damage as well.

Another is to use Molecular Sieve technology which can increase the life of one’s archive. The process is a great achievement in deterring Vinegar Syndrom as it has the ability to absorb moisture, acetic acid, and methylene chloride. The means by which the material is packaged also allows for the sieve to breathe. The multiple advantages can be seen with the usage of such technology when preserving the value of an archive. Before it is to late microfilm scanning may be an answer.

With the use of modern science, some film and microfilm can be transferred over to a more reliable medium such as DVD or Blu-Ray. The problem with this process is that not all film can be transferred. The microfilm may be too damaged or the process to transfer it to another medium may be too hazardous for the microfilm to endure. The trip to new mediums may be too far for many of them to travel considering the condition and procedure surrounding it.

In many cases the ideal method of saving an archive is by entrusting the collection to a Restoration Service that is qualified and able to bring it back to a viable condition. Washing and neutralizing the acid that has accumulated on the items are some of the methods that are used to restore film and microfilm. The procedure will also include the repair of damaged areas and the transfer of film via frame by frame FXF procedures. These steps require the avoidance of sprockets and gears that can rip the film and result in more extensive damage. This means that restoration must only be performed by a reputable professional as the process is able to either save or utterly destroy the valuable item.

Both restoration and efforts made to stop damages caused by Vinegar Syndrome are necessary if we wish to preserve the history of the film industry and vital microfilm records. So much has presently been lost as a result of this film aging process. The industry today is now focusing strongly on restoration as dwindling archive might soon be forever lost. New images being created will have the advantages of the knowledge of what has been lost as innovative methods and mediums are designed to save vital records and memories that are well cherished.

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Have you ever heard of the vinegar syndrome? It is important to learn about this and microfilm scanning. We are going to share some techniques with you.

Information A Person Must Know Before Utilizing Document Scanning And Management

Written By: CJ Ferrer - Jan• 16•11 | Information A Person Must Know Before Utilizing Document Scanning And Management

Information A Person Must Know Before Utilizing Document Scanning And Management

By: Chris Ferrer

Is there a need for a better way to archive the documents a business generates on a daily basis? Especially if the particular business in question needs to save office space and rent money? If so then consider professional document scanning and management.

The advantage a concern has utilizing professionals is that those who actually do the scanning have access to specialized equipment. They are also experienced in the use of this type of equipment and know the techniques that are necessary for the storing of many types of documents on disk. In fact they can scan and index thousands of them daily.

What then must one consider before settling on a particular service to utilize in order to better one’s business? In order to make that determination there are at least two very important factors to consider. One is which area of the business needs to use the most paper to operate. The second is who needs access to those documents and when and from where.

Those departments that share information on paper have a need for accurate indexing and proper storage methods. Thus consider certain needs such as how often certain paperwork is generated, how long it must be stored, and who it is that ends up doing the work to catalog it properly. For example are employees having to spend an inordinate amount of time making sure documents are readily accessible to those who need them? Or are temporary workers too frequently needed to get the job done?

Another factor that merits one’s scrutiny is how frequently what is stored needs to be accessed and by which personnel. For instance how many people need to look at a piece of information quickly? At what time and from where do they need access? For example are they at a remote location or are they on site? Does an employee need to have certain information available around the clock or are business hours sufficient for them?

To better cope with a business’s needs for cataloging and storing paperwork many chose document scanning and management. It is a way for many to save money in the renting of expensive office space through having put the whole archive on disk. Thus there is less of a need for an area devoted to filing cabinets.

Wondering whether there is a better way to archive the documents a business generates on a daily basis? Get the low down on factors to considering before deciding on document scanning and management now in our guide to microfilm scanning .

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Creating More Office Space Using Document Imaging

Written By: CJ Ferrer - Dec• 24•10

When it comes to hard copy files, the day of being able to go paperless has arrived. Document Management provides a service of converting those documents in your business file folders into computerized files. These are some of the options available for eliminating paper documentation and allowing your business to continue without interruption, or loss of data.

The health department, and other governmental agencies, require strict precautions for patient privacy. With each medical visit and additional tests there is another set of hard copy documents which must be kept with the patient records. There is a point in time which there is not enough room for more files, and those which are no longer active can converted through Medical Records Scanning.

Technical drawings and legal maps and their descriptions occupy a large amount of file cabinets for the purpose of being able to produce the records, in the event the information should be needed. These large drawings can be converted through the use of Microfilm Scanning, and create available space in your existing file cabinets.

Newspaper postings are a legal means of notifying people of legal actions which range from marriages to death notices. Foreclosure and divorce notices are also published in the paper as a means of announcing there has been a legal change in the status of some type of contract. Being able to keep a copy of these postings, without taking up file cabinets can be accomplished by Newspaper Digitization.

Records management is a legally obligated matter which requires maintaining security of content while having immediate retrieval of customer information. There is no margin for error when it comes to dealing with confidential materials. When your business is at its physical capacity for adding more file cabinets, it could be time to consider a consultation with Document Imaging.

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Do You Know What An Aperture Card Scanning Service Is?

Written By: CJ Ferrer - Dec• 24•10

Aperture cards are cards that carry data and are used in industries such as manufacturing, defence and engineering. This type of storage system is now becoming outdated and digital storage is now taking over. This is where an Aperture card scanning service will become useful to transfer the stored data to a new type of storage solution.

These cards are easy to identify when you are looking for them as they have a window cut-out which then holds a small chip of microfilm.

Technology has progressed a long way since the introduction of Aperture cards and the information that is stored on cards can now be transferred to CD for easier and more compact storage. It is now possible that the information held on 15,000 cards can be stored on one CD.

There are many advantages to storing the information that you hold on Aperture cards digitally, rather than on the cards themselves, for example it means that you can greatly reduced any storage costs that you may be incurring as there is no longer a need for bulky cardboard boxes cluttering up the offices. Loading the data onto one CD also means that you can access the information quicker by using a computer and it also allows you to share anything you need by making copies of the CD or emailing files to the relevant recipient.

As with any technological development in this ever changing world you have a choice of storage options when you decide to use a card scanning service. The images that you are storing can be stored in a number of formats such as text, PDF and TIFF.

You can discuss your actual needs with the company that you choose to scan your cards and they will advise which format best suits your company’s internal systems and access needs. They may also be able to best advise you on the software that you will need to be able to view, amend and save the new digital images that you have stored.

The option of putting the information onto a CD is just one of many ways that you can choose to store your data. You could wish to have the information printed out for you, placed on DVD or maybe even a magnetic tape.

Once you have selected the company that you are going to use and the type of storage that you want the information putting onto, you will then need to decide what to do with the old Cards once you have finished.

You will be more than aware, some of the data that is provided on the cards will be of a sensitive nature so you will need to make a choice whether you are to destroy the cards yourselves or whether you want the company that is scanning the data to dispose of the card in a safe and controlled environment. This will prevent the information getting into the wrong hands and information being leaked if it is personal customer data. This should all be an option of the comprehensive Aperture Card scanning service that you and your company choose to use.

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Old Information Is New Again With Aperture Card Scanning Service

Written By: CJ Ferrer - Dec• 22•10

Companies wanting to modernize and streamline their record keeping are turning to Aperture Card Scanning technology. The data-carrying cards, used widely by industries like engineering, defense and manufacturing have been outdated by newer, digital solutions. Sophisticated equipment is now available for sale or lease , but most small to medium size businesses and organizations are opting to outsource the transition of data to specialists in the industry.

It’s now possible to transfer the information on up to 15, 000 cards to a single CD, and the amount of data that can be digitized and transferred to a computer’s hard drive is much higher. Besides eliminating boxes of bulky cards, the benefits include easier access to information, better search and sort capabilities and improved data sharing via e-mail and other desktop and smart phone applications. Burdensome card readers that were once considered state-of-the-art are fast becoming obsolete.

Aperture cards differ from other similar products and are easily identifiable by the cut-out window that holds a chip of microfilm. Seemingly random hole punches actually represent metadata (data about data) that is stored on the microfilm, such as large architectural or engineering drawings. For purposes of identification, a reduced image of the data appears on the outside of the microfilm chip which creates one advantage over digital-only files because it can be viewed when a machine or computer is not available.

Still, the advantages of digital storage solutions seem to outweigh any disadvantages. That realization over the past decade has contributed to a business boom for companies that manufacture new scanning equipment, and for companies that offer the transfer service. It’s a competitive market and data conversion and record storage companies are usually willing to negotiate prices and offer discounts, especially for large bulk orders and return business.

These companies offer a variety of options to suit the customer’s needs. For example, information on paper cards can be converted to almost any format including text, TIFF and PDF. Once files are converted, there are many options for output such as CD-ROM, DVD, print, optical platters and magnetic tape. Additional services are offered by most companies in the data conversion and storage industry and can be included in the original agreement or added on as needed.

Once sensitive data is transferred and trust is established, it is common for customers to outsource other important tasks to the service provider including destroying the old cards. Companies who provide data transfer are often “one-stop-shops” that offer indexing, on-line storage and retrieval, data entry, coding, forms processing, document determination, image processing and printing. Plenty of safeguards are involved in the process and security is guaranteed so that records are not leaked, lost, stolen or damaged.

For the best of both worlds, the original hard copies can be kept as a back up of digital files, or vice-versa. Many data transfer companies also offer secure storage facilities for original paper records. Storage areas are not only secure, but also climate controlled to meet archival specifications. Some customers have requirements that sensitive information cannot leave their facilities, or country, and choose on-site document scanning.

A web search can turn up an overwhelming number of data transfer and records storage companies as well as sellers and resellers of scanning equipment. For best results, potential buyers of these products and services can familiarize themselves with the lingo and leaders of the industry and ask for samples and bids from a minimum of three providers. Aperture card scanning companies can be as close as your own city but listed by a name or under a category that is unexpected.

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What Is A Microfilm Scanning Service

Written By: CJ Ferrer - Dec• 21•10

The technology for imaging documents has reached new heights within the last two decades. Different organizations of varying fields can now securely store images or photos of important papers and documents for posterity and future reference with the help of microfilm scanning service.

How does it work? First, some sample scans are done to determine the quality of the film and the output image is compared with the original document. Once the results are satisfactory, the actual scanning is completed.

The microfilm image is further processed through sophisticated image enhancement treatment to produce the best results. The end results are often much better than the original documents.

However, once the scanning, processing and storing is over, the required document is instantly retrieved when the data is transferred to an electronic device and can be easily shared among multiple users. The digital conversion of the image helps to reduce time taken to do the work manually and encourages productivity among the employees of an organization.

Microfilm scanning helps organizations to read archived documents whenever necessary without much delays. Some of the organizations who use this application are government bodies, hospitals and healthcare facilities, insurance companies, banks, credit unions, commercial organizations, manufacturing and engineering companies and title companies.

Retrieval of the following documents is very relevant with scanning services: title documents, maps, vital records, deeds, voter registration files, court documents, property records, accounts, plans, military records, insurance files, workers compensation etc.

Advantages of microfilm scanning service:

One can instantly access any microfilmed document through a text search on the computer.

Once old documents are stored safely in the microfilm, you can destroy them.

You will not need the time-taking and expensive microfilm reader when you convert into the electronic medium.

The scanning retrieval system is based only on keyword search.

You can access documents related to work even away from office through email or online hosting.

You can highlight the documents accessed frequently and reduce the costs involved for retrieving them.

The reels are either 16mm or 35mm as per the storing material type and length. Drawings in large formats and maps can be easily stored in a 35m microfilm reel, which requires more time. The processed documents can be indexed with reference numbers or title or description for quick identification.

The processed files are written on to CDs and DVDs for quick access and easy retrieval. These files can also be copied on to the office network, which can be accessed by certified users of the company at any given time by simple search methods.

Costs: Recently the prices may have gone down for this technology but it never has been very expensive. The price typically depends on the film used and the resolution of the scanning. A 16mm film typically has about 2500 images in a roll and a 35mm film can hold up to 900 images. In addition, there is the cost for indexing and writing the files on to CDs and DVDs. Some service companies offer free sample processing before the actual job is given.

Some companies are experts in producing any sort of image file format at various resolutions.

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Reasons People May Use A Microfilm Scanning Service

Written By: CJ Ferrer - Dec• 20•10

There are many reasons that people may use a Microfilm Scanning Service . The majority of these reasons come down to the fact that people want to have access to materials from old publications. Obviously it is very difficult to come across the information that people need. Once a person has located the information it can be very hard to read all of the information in one day.

Using this type of service is usually very beneficial for a person that is trying to do a research project. Having all the old articles that person requires for their research in one place is usually very beneficial. This type of service is helpful because it can transfer all written information onto a CD or DVD disc.

This makes the material itself significantly easier to have access to when it is needed. Service providers are also able to alter the print in many cases so that it is easier to read. The clarity of the finished product is usually amazing because there are advances within technology that allow people to make the print more clear. This is very advantageous for people that are trying to compile a research paper using materials that are several decades old.

The technology to do this is reasonably expensive and most people are not capable of doing it on their own. Transferring each individual article can be a time-consuming process. Partnering with an agency that is capable to do the work for an individual is usually a better bet. Most of these agencies are very professional and have a very quick turnaround. This is much better than going to a library on multiple occasions in order to gain access to all information.

There are many individuals that will save these CDs for a long time and share the information with multiple people. Once the information has been captured and put onto a disc it is saved from being destroyed. This is beneficial for anyone that wants to keep it safe for several more generations.

This can also be very useful for a legal professional who is trying to go through many documents. If they need evidence for a case they can very easily put all of their important documents onto one disc. This makes their presentation much more professional looking when they have to go before a judge. They also have access to individual files so that they can easily access what they are looking for.

The service itself is something that anyone who is trying to keep a historical record of any important information should consider. Failure to consider this option is the same as making life significantly more difficult on a person for no reason. The frame is extremely clear and each file will be independently accessible on the CD that is containing the information.

It is usually a good idea to contact a Microfilm Scanning service provider in advance of any important presentations. This way the person doing the work will have a sufficient amount of time to transfer all important documents in the clearest possible format. They will also have a chance to keep the documents organized in whatever way the client request them to be. This is usually beneficial for any person that is having to deal with a lot of old documents.

For information about the latest on microfilm scanning service, visit my site Microfilm scanning Service. From my site you can broaden your perspective and know more about Microfilm Scanning, Aperture Card Scanning and Document Scanning Services Etc.

Are you looking to find more information on Microfilm Scanning, Aperture Card Scanning, Microfiche Scanning and Document Scanning Services for your needs? Visit our website to find out more!

So why are you hesitating? Visit our website to find out where you can find the best deal on Microfilm Scanning, Aperture Card Scanning, Microfiche Scanning and Document Scanning Services.

Simple Document Management Made Easy

Written By: CJ Ferrer - Dec• 20•10

> Document Scanner As Seen On TV

Author: christopher

When you want to go paperless and you have a lot of paperwork in your office you can rest easy knowing that there is a document management system available for your use. This way you can get the efficiency of having everything you need and avoid the hassle of paper you do not. More and more offices are switching to this type of system.

The reasons are obvious why offices and systems are switching. Any kind of record management, especially medical records, is a lot more effective by having them digitally created. You may have even seen your doctor carrying a laptop instead of a chart last time you went.

Many medical professionals are taking their older files and recording them digitally with microfilm scanning. Your entire history is now available to them with the technology. In this capacity there are no more lost files or other issues with hard copy paperwork.

The same is true with many types of industries that use paper. Newspaper digitization is another easy to use technology available today. You can easily refer to new files or scan in literally millions of hard copies to retain the documentation in a more efficient and safer way.

Damage to materials and information is no longer a concern. These files are backed up and recorded for ease of referral whenever you need them. History is being made with products such as these. Using medical records scanning and other technology has now revolutionized the entire concept of the way these and many other businesses do business.

It also makes billing a breeze. With coding and records management an office can easily bill several patients in a third of the time it took them in the past. Document management is the wave of the future and is here today at your disposal. It can make life a whole lot easier when it comes to the paperwork of life.

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