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Creating More Office Space Using Document Imaging

Written By: CJ Ferrer - Dec• 24•10

When it comes to hard copy files, the day of being able to go paperless has arrived. Document Management provides a service of converting those documents in your business file folders into computerized files. These are some of the options available for eliminating paper documentation and allowing your business to continue without interruption, or loss of data.

The health department, and other governmental agencies, require strict precautions for patient privacy. With each medical visit and additional tests there is another set of hard copy documents which must be kept with the patient records. There is a point in time which there is not enough room for more files, and those which are no longer active can converted through Medical Records Scanning.

Technical drawings and legal maps and their descriptions occupy a large amount of file cabinets for the purpose of being able to produce the records, in the event the information should be needed. These large drawings can be converted through the use of Microfilm Scanning, and create available space in your existing file cabinets.

Newspaper postings are a legal means of notifying people of legal actions which range from marriages to death notices. Foreclosure and divorce notices are also published in the paper as a means of announcing there has been a legal change in the status of some type of contract. Being able to keep a copy of these postings, without taking up file cabinets can be accomplished by Newspaper Digitization.

Records management is a legally obligated matter which requires maintaining security of content while having immediate retrieval of customer information. There is no margin for error when it comes to dealing with confidential materials. When your business is at its physical capacity for adding more file cabinets, it could be time to consider a consultation with Document Imaging.

Article Source: http://www.articlesbase.com/outsourcing-articles/creating-more-office-space-using-document-imaging-3678953.html

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