Category: Aperture Card Scanning

Do You Know What An Aperture Card Scanning Service Is?

Aperture cards are cards that carry data and are used in industries such as manufacturing, defence and engineering. This type of storage system is now becoming outdated and digital storage is now taking over. This is where an Aperture card scanning service will become useful to transfer the stored data to a new type of storage solution.

These cards are easy to identify when you are looking for them as they have a window cut-out which then holds a small chip of microfilm.

Technology has progressed a long way since the introduction of Aperture cards and the information that is stored on cards can now be transferred to CD for easier and more compact storage. It is now possible that the information held on 15,000 cards can be stored on one CD.

There are many advantages to storing the information that you hold on Aperture cards digitally, rather than on the cards themselves, for example it means that you can greatly reduced any storage costs that you may be incurring as there is no longer a need for bulky cardboard boxes cluttering up the offices. Loading the data onto one CD also means that you can access the information quicker by using a computer and it also allows you to share anything you need by making copies of the CD or emailing files to the relevant recipient.

As with any technological development in this ever changing world you have a choice of storage options when you decide to use a card scanning service. The images that you are storing can be stored in a number of formats such as text, PDF and TIFF.

You can discuss your actual needs with the company that you choose to scan your cards and they will advise which format best suits your company’s internal systems and access needs. They may also be able to best advise you on the software that you will need to be able to view, amend and save the new digital images that you have stored.

The option of putting the information onto a CD is just one of many ways that you can choose to store your data. You could wish to have the information printed out for you, placed on DVD or maybe even a magnetic tape.

Once you have selected the company that you are going to use and the type of storage that you want the information putting onto, you will then need to decide what to do with the old Cards once you have finished.

You will be more than aware, some of the data that is provided on the cards will be of a sensitive nature so you will need to make a choice whether you are to destroy the cards yourselves or whether you want the company that is scanning the data to dispose of the card in a safe and controlled environment. This will prevent the information getting into the wrong hands and information being leaked if it is personal customer data. This should all be an option of the comprehensive Aperture Card scanning service that you and your company choose to use.

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Old Information Is New Again With Aperture Card Scanning Service

Companies wanting to modernize and streamline their record keeping are turning to Aperture Card Scanning technology. The data-carrying cards, used widely by industries like engineering, defense and manufacturing have been outdated by newer, digital solutions. Sophisticated equipment is now available for sale or lease , but most small to medium size businesses and organizations are opting to outsource the transition of data to specialists in the industry.

It’s now possible to transfer the information on up to 15, 000 cards to a single CD, and the amount of data that can be digitized and transferred to a computer’s hard drive is much higher. Besides eliminating boxes of bulky cards, the benefits include easier access to information, better search and sort capabilities and improved data sharing via e-mail and other desktop and smart phone applications. Burdensome card readers that were once considered state-of-the-art are fast becoming obsolete.

Aperture cards differ from other similar products and are easily identifiable by the cut-out window that holds a chip of microfilm. Seemingly random hole punches actually represent metadata (data about data) that is stored on the microfilm, such as large architectural or engineering drawings. For purposes of identification, a reduced image of the data appears on the outside of the microfilm chip which creates one advantage over digital-only files because it can be viewed when a machine or computer is not available.

Still, the advantages of digital storage solutions seem to outweigh any disadvantages. That realization over the past decade has contributed to a business boom for companies that manufacture new scanning equipment, and for companies that offer the transfer service. It’s a competitive market and data conversion and record storage companies are usually willing to negotiate prices and offer discounts, especially for large bulk orders and return business.

These companies offer a variety of options to suit the customer’s needs. For example, information on paper cards can be converted to almost any format including text, TIFF and PDF. Once files are converted, there are many options for output such as CD-ROM, DVD, print, optical platters and magnetic tape. Additional services are offered by most companies in the data conversion and storage industry and can be included in the original agreement or added on as needed.

Once sensitive data is transferred and trust is established, it is common for customers to outsource other important tasks to the service provider including destroying the old cards. Companies who provide data transfer are often “one-stop-shops” that offer indexing, on-line storage and retrieval, data entry, coding, forms processing, document determination, image processing and printing. Plenty of safeguards are involved in the process and security is guaranteed so that records are not leaked, lost, stolen or damaged.

For the best of both worlds, the original hard copies can be kept as a back up of digital files, or vice-versa. Many data transfer companies also offer secure storage facilities for original paper records. Storage areas are not only secure, but also climate controlled to meet archival specifications. Some customers have requirements that sensitive information cannot leave their facilities, or country, and choose on-site document scanning.

A web search can turn up an overwhelming number of data transfer and records storage companies as well as sellers and resellers of scanning equipment. For best results, potential buyers of these products and services can familiarize themselves with the lingo and leaders of the industry and ask for samples and bids from a minimum of three providers. Aperture card scanning companies can be as close as your own city but listed by a name or under a category that is unexpected.

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