Document Archiving | Microfilm Scanning Service

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A Look At A Microfilm Scanning Service

Written By: CJ Ferrer - Feb• 19•11

A Look At A
By Sharon Stenning
Dec 24, 2010

Most companies reach a point where they have so many documents and paper that must be stored that they are must allocate extra budget funds for storage. The government requires that some records be kept for seven to ten years whether an individual stays in business or not. Therefore, finding a cost effective way to store, and retrieve documents can become very important. By working with a knowledgeable and experienced microfilm scanning service, it is possible to turn your office in a paperless environment and have access to archived and historic documents quickly and easily.

The providers of these services are knowledgeable and experienced in both the older equipment and how to re-digitalize film, and the technologically advanced methods for scanning and storing film. The systems that are available today are very easy to use and many people find the hand-held scanners provide a convenient way to store volumes of paper easily and quickly on a few sheets of film.

The paperless office is both cost effective and easier to control from a record keeping standpoint. The storage cassettes are compact and easily stored. When redigitalizing is required, many organizations and businesses find that it is faster and more affordable to have professionals who have the equipment readily available to complete the process. The film can be redigitalized to a CD, hard disk, or, if needed, paper.

Storing documents on a computer hard drive can result in a loss of data if, for some reason, the hard drive is damaged or destroyed. Keeping a paper back-up of these documents is counter-productive in a paperless environment, therefore moving the documents to film eliminates the need for vast storage areas filled with file cabinets or boxes.

There are three common formats, or microforms used that include aperture cards, microfiche (flat sheets) and microfilm, or reels of film. At one time microcards were also used and were printed on cardboard, however these proved less capable of withstanding the tests of time.

The film is in reels that are often over 100 feet long. It is commonly a high resolution panchronmatic stock that is 16, 35, or 105mm wide. The film can be viewed using special equipment that holds the film in place and shows a “photo” on a screen. However, when the documents need to be retrieved for use, a specialized business has the equipment necessary to retrieve and redigitalize the film.

A specialized business professional can provide the important information that you will need to choose the most effective scanner for your needs and requirements. They will also be able to provide information on the number of cassettes that will be required to complete your project and how to categorize the cassettes so that you can easily retrieve documents when needed.

A paperwork management professional will be able to create a paperless office very easily when they work with a microfilm scanning service that focuses on the specific type of documents, filming and retrieval systems that will be required to maintain an organized process for finding and retrieving archived items. In cases where categorization will make retrieval more efficient, the specialized business professionals will recommend different systems for identifying the correct film cassettes easily or be able to retrieve information on a scheduled basis.

Looking to find the best deal on Microfilm Scanning Service, then visit our site to find the best advice on Microfilm Scanning Service for you.
Posted on Saturday, Feb 19, 2011
http://www.artipot.com/articles/765810/a-look-at-a-microfilm-scanning-service.htm

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