A Look At A Microfilm Scanning Service

A Look At A Microfilm Scanning Service
By Sharon Stenning
Dec 24, 2010

Most companies reach a point where they have so many documents and paper that must be stored that they are must allocate extra budget funds for storage. The government requires that some records be kept for seven to ten years whether an individual stays in business or not. Therefore, finding a cost effective way to store, and retrieve documents can become very important. By working with a knowledgeable and experienced microfilm scanning service, it is possible to turn your office in a paperless environment and have access to archived and historic documents quickly and easily.

The providers of these services are knowledgeable and experienced in both the older equipment and how to re-digitalize film, and the technologically advanced methods for scanning and storing film. The systems that are available today are very easy to use and many people find the hand-held scanners provide a convenient way to store volumes of paper easily and quickly on a few sheets of film.

The paperless office is both cost effective and easier to control from a record keeping standpoint. The storage cassettes are compact and easily stored. When redigitalizing is required, many organizations and businesses find that it is faster and more affordable to have professionals who have the equipment readily available to complete the process. The film can be redigitalized to a CD, hard disk, or, if needed, paper.

Storing documents on a computer hard drive can result in a loss of data if, for some reason, the hard drive is damaged or destroyed. Keeping a paper back-up of these documents is counter-productive in a paperless environment, therefore moving the documents to film eliminates the need for vast storage areas filled with file cabinets or boxes.

There are three common formats, or microforms used that include aperture cards, microfiche (flat sheets) and microfilm, or reels of film. At one time microcards were also used and were printed on cardboard, however these proved less capable of withstanding the tests of time.

The film is in reels that are often over 100 feet long. It is commonly a high resolution panchronmatic stock that is 16, 35, or 105mm wide. The film can be viewed using special equipment that holds the film in place and shows a “photo” on a screen. However, when the documents need to be retrieved for use, a specialized business has the equipment necessary to retrieve and redigitalize the film.

A specialized business professional can provide the important information that you will need to choose the most effective scanner for your needs and requirements. They will also be able to provide information on the number of cassettes that will be required to complete your project and how to categorize the cassettes so that you can easily retrieve documents when needed.

A paperwork management professional will be able to create a paperless office very easily when they work with a microfilm scanning service that focuses on the specific type of documents, filming and retrieval systems that will be required to maintain an organized process for finding and retrieving archived items. In cases where categorization will make retrieval more efficient, the specialized business professionals will recommend different systems for identifying the correct film cassettes easily or be able to retrieve information on a scheduled basis.

Looking to find the best deal on Microfilm Scanning Service, then visit our site to find the best advice on Microfilm Scanning Service for you.
Posted on Saturday, Feb 19, 2011
http://www.artipot.com/articles/765810/a-look-at-a-microfilm-scanning-service.htm

Where To Find A Great Quality Microfilm Scanning Service

Where To Find A Great Quality Microfilm Scanning Service

Author: christopher

While individuals look for options when it comes to documenting, communicating and storing information, one may want to consider a lost art of the past when it comes to such practices. For, this art of image processing, storage and retrieval has been around for some time. In fact, one of the best ways to keep historical or valuable documents in tact is through converting such documents to film through one of the few companies which still offer a microfilm scanning service.

As such, if one is looking for a convenient way to store a great deal of data in a small space, one may want to consider converting such documents. For, in doing so, one can save a great deal of storage space over more traditional storage options. In addition, as a great number of individuals pay archival companies to store boxes and boxes of materials over time, one can not only better keep and save important documents, one can also save a great deal of money related to such storage.

So, if one is looking for such a conversion service, one may want to consider contacting such a company. However, while all such companies are similar, those with experience in converting such documents are most likely going to provide one with higher quality documents than those who have little to no experience in such regard. For, while microfilming documents has become somewhat of a lost art, companies who specialize in such services often provide higher quality documents to individuals than those with less experience.

Of course, as film is a much stronger source than paper when it comes to accidental wear and tear, such often holds up longer over time than do many paper documents which are simply stored in boxes. So, if one has important data which one needs to keep legible and safe for some time, one may want to consider using such a conversion service. For, in doing so, chances are one can store such information for a much longer period of time without the risk which traditional data storage may pose.

For example, if such paper based documents are stored in an area prone to heavy rains or floods, one may want to consider using a different type of material when storing such documents. As such, this company and others often offer scanning of such documents onto microfilm for safer keeping and storage over time. Of course, if the important is of any value, then one may also want to purchase insurance on such documents and information.

Also, before placing any documents with such a company for conversion, one may want to keep a back up copy. For, even with the high quality of service which this and others may provide, the conversion process can at times play havoc with the formatting and legibility of such converted documents. As such, if one also has a back up copy, then one has a copy to refer to when and where minor edits may be needed if possible.

To this end, whether one needs to have information scanned for storage, or already has a variety of documents, microfilm or microfiche which one needs processed, There are a few companies are still available to help in such regard. Few companies offer some of the best quality imaging and scans when it comes to a Microfilm Scanning service, one may still want to review a variety of other imaging companies. For, in doing so, one can see first hand the difference in quality between this company and others who may provide the same or similar services.

Article Source: http://www.articlesbase.com/outsourcing-articles/where-to-find-a-great-quality-microfilm-scanning-service-3932877.html

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